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["STATE OF CALIFORNIA                                                                                                                                                                                                                                                                                    ",null,null,null,null,null,null,null,null,"Purchase Authority",null,"BSCC 5229"]
["BOARD OF STATE AND COMMUNITY CORRECTIONS                                                                                                                                                                                                                 ",null,null,null,null,null,null,null,null,"Purchase Order:",null,1234]
["Advance Payment Invoice: BSCC 201A (Revised 06/2020)"]
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[null,"Program:","Youth Reinvestment Grant",null,null,null,null,"Grantee:"]
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[null,"Contract #:","xxx-xx",null,null,null,null,"Address"]
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[null,"Advance Payment #",1,null,null,null,"Please Note: The California State Controller's Office will send all checks directly to the address listed in the \"BSCC Vendor Data\" section at the bottom of this invoice. "]
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[null,"Effective Invoice #",1]
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[null,"Approved By:","Colleen Stoner",null,null,null,null,null,null,"BSCC Supplier Data "]
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["STATE OF CALIFORNIA                                                                                                                                                                                                                                                                                    ",null,null,null,null,null,null,null,null,null,null,"Purchase Authority",null,"BSCC 5229"]
["BOARD OF STATE AND COMMUNITY CORRECTIONS                                                                                                                                                                                                                 ",null,null,null,null,null,null,null,null,null,null,"Purchase Order:",null,1234]
["Financial Invoice Form: BSCC 201 (Revised 04/2020)"]
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["Program:","Youth Reinvestment Grant",null,null,null,null,null,null,null,null,"Please Note: The California State Controller's Office will send all checks directly to the address listed in the \"BSCC Vendor Data\" section at the bottom of this invoice. "]
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["Grantee:","Grantee Name",null,null,null,"Lead Public Agency:","Lead Agency Name"]
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["Contract #:","xxx-xx",null,"Term:","2020-07-01","TO","2023-09-30",null,null,null,null,"Invoicing Frequency","Quarterly"]
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["Invoice #:",1,null,"Reporting Period:","2020-07-01","TO","2020-09-30","Due:","2020-11-16",null,null,"Final Invoice (Y/N):","No"]
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["Services & Supplies",0,0,0,0,0,{"$f":"SUM(E16:F16)","v":0},0,0,0,0,0,0,{"$f":"'1st Advance Payment'!K20","v":0}]
["Professional Services",0,0,0,0,0,{"$f":"SUM(E17:F17)","v":0},0,0,0,0,0,0]
["NGO Subcontracts",0,0,0,0,0,0,0,0,0,0,0,0,"2nd Advance \n[enter date]"]
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["Data Collection",0,0,0,0,0,0,0,0,0,0,0,0]
["Project Evaluation",0,0,0,0,0,0,0,0,0,0,0,0,"3rd Advance\n [enter date]"]
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["TOTAL",{"$f":"SUM(B15:B23)","v":0},{"$f":"SUM(C15:C23)","v":0},{"$f":"SUM(D15:D23)","v":0},{"$f":"SUM(E15:E23)","v":0},0,0,0,{"$f":"SUM(I15:I23)","v":0},0,0,0,0,{"$f":"SUM(N16+N19+N22)","v":0}]
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[null,null,null,null,"By checking the box below, I hereby certify that I am the authorized financial officer of the herein named agency. I further certify that I have not violated any of the provisions of Section 1090 of the Government Code in incurring the expenditures reported in this invoice, nor in any other way; that Sections 1090 through 1096 of the Government Code will not be violated in any way in the expenditure of funds pursuant to this invoice; that statement of funds above is true, correct, and in accordance with program provisions in all respects; and that all expenditures submitted after the expiration date of this contract are for the purpose of substantiating obligations legally incurred during the contract period.  Furthermore, by submitting this invoice, I acknowledge that it must adhere to all of the requirements in the BSCC Grant Administration Guide, including any updates to the Guide during the term of the grant agreement."]
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["STATE OF CALIFORNIA                                                                                                                                                                                                                                                                                    ",null,null,null,null,null,null,null,null,null,null,"Purchase Authority",null,"BSCC 5229"]
["BOARD OF STATE AND COMMUNITY CORRECTIONS                                                                                                                                                                                                                 ",null,null,null,null,null,null,null,null,null,null,"Purchase Order:",null,1234]
["Financial Invoice Form: BSCC 201 (Revised 04/2020)"]
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["Program:","Youth Reinvestment Grant",null,null,null,null,null,null,null,null,"Please Note: The California State Controller's Office will send all checks directly to the address listed in the \"BSCC Vendor Data\" section at the bottom of this invoice. "]
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["Invoice #:",2,null,"Reporting Period:","2020-10-01","TO","2020-12-31","Due:","2021-02-15",null,null,"Final Invoice (Y/N):","No"]
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[null,null,null,null,"By checking the box below, I hereby certify that I am the authorized financial officer of the herein named agency. I further certify that I have not violated any of the provisions of Section 1090 of the Government Code in incurring the expenditures reported in this invoice, nor in any other way; that Sections 1090 through 1096 of the Government Code will not be violated in any way in the expenditure of funds pursuant to this invoice; that statement of funds above is true, correct, and in accordance with program provisions in all respects; and that all expenditures submitted after the expiration date of this contract are for the purpose of substantiating obligations legally incurred during the contract period.  Furthermore, by submitting this invoice, I acknowledge that it must adhere to all of the requirements in the BSCC Grant Administration Guide, including any updates to the Guide during the term of the grant agreement."]
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["STATE OF CALIFORNIA                                                                                                                                                                                                                                                                                    ",null,null,null,null,null,null,null,null,"Purchase Authority",null,"BSCC 5229"]
["BOARD OF STATE AND COMMUNITY CORRECTIONS                                                                                                                                                                                                                 ",null,null,null,null,null,null,null,null,"Purchase Order:",null,1234]
["Advance Payment Invoice: BSCC 201A (Revised 06/2020)"]
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[null,"Advance Payment #",2,null,null,null,"Please Note: The California State Controller's Office will send all checks directly to the address listed in the \"BSCC Vendor Data\" section at the bottom of this invoice. "]
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[null,"PERSON PREPARING REPORT",null,null,null,null,"AUTHORIZED FINANCIAL OFFICER"]
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[null,null,null,null,null,"BSCC USE ONLY"]
[]
[null,"Approved By:",null,null,null,null,null,null,null,"BSCC Supplier Data "]
[null,null,"BSCC Field Representative"]
[null,null,null,null,null,null,null,null,null,"Supplier Name"]
[null,"Date:"]
[null,null,null,null,null,null,null,null,null,"Supplier Number"]

{"sheet":"3rd Advance Payment","index":4,"n_rows":54,"n_cols":12,"rows_kept":54,"cut":false,"hidden":false,"merged":[[52,2,52,4],[52,8,52,10],[53,2,53,4],[42,6,42,10],[45,0,45,3],[45,6,45,10],[48,2,48,4],[49,2,49,4],[50,2,50,4],[50,8,50,10],[41,6,41,10],[29,1,29,4],[30,1,30,4],[31,1,31,4],[32,1,32,4],[34,6,34,10],[35,6,35,10],[36,6,36,10],[37,6,37,10],[38,6,38,10],[39,6,39,10],[40,6,40,10],[20,10,20,11],[22,0,22,3],[22,6,22,10],[24,1,24,4],[24,6,24,10],[25,1,25,4],[25,6,33,10],[26,1,26,4],[27,1,27,4],[28,1,28,4],[19,10,19,11],[0,5,2,7],[12,6,14,11],[14,2,14,3],[17,0,17,11],[18,10,18,11]]}
["STATE OF CALIFORNIA                                                                                                                                                                                                                                                                                    ",null,null,null,null,null,null,null,null,"Purchase Authority",null,"BSCC 5229"]
["BOARD OF STATE AND COMMUNITY CORRECTIONS                                                                                                                                                                                                                 ",null,null,null,null,null,null,null,null,"Purchase Order:",null,1234]
["Advance Payment Invoice: BSCC 201A (Revised 06/2020)"]
[]
[]
[null,"Program:",{"$f":"'INVOICE 1'!B5","v":"Youth Reinvestment Grant"},null,null,null,null,"Grantee:",{"$f":"'INVOICE 1'!B7","v":"Grantee Name"}]
[]
[null,"Contract #:",{"$f":"'INVOICE 1'!B9","v":"xxx-xx"},null,null,null,null,"Address"]
[null,null,null,null,null,null,null,null,null,"Address Line 1"]
[null,"Term:",{"$f":"'INVOICE 1'!E9","v":"2020-07-01"},"TO",{"$f":"'INVOICE 1'!G9","v":"2023-09-30"}]
[null,null,null,null,null,null,null,null,null,"Address Line 2"]
[]
[null,"Advance Payment #",3,null,null,null,"Please Note: The California State Controller's Office will send all checks directly to the address listed in the \"BSCC Vendor Data\" section at the bottom of this invoice. "]
[]
[null,"Effective Invoice #"]
[]
[]
["Advance Payment Invoice"]
[null,null,null,null,null,null,null,null,null,"Total Grant Award:",0]
[null,null,null,null,null,null,null,null,null,"Advance Total:",0]
[null,null,null,null,null,null,null,null,null,"Grant Award Balance:",0]
[]
[]
[]
[null,"PERSON PREPARING REPORT",null,null,null,null,"AUTHORIZED FINANCIAL OFFICER"]
[null,null,null,null,null,null,"I hereby certify that I am the authorized financial officer of the herein named agency. I further certify that I have not violated any of the provisions of Section 1090 of the Government Code in incurring the expenditures reported in this invoice, nor in any other way; that Sections 1090 through 1096 of the Government Code will not be violated in any way in the expenditure of funds pursuant to this invoice; that statement of funds above is true, correct, and in accordance with program provisions in all respects; and that all expenditures submitted after the expiration date of this contract are for the purpose of substantiating obligations legally incurred during the contract period.  Furthermore, by submitting this invoice, I acknowledge that it must adhere to all of the requirements in the BSCC Grant Administration Guide, including any updates to the Guide during the term of the grant agreement."]
[null,"Name, Title"]
[]
[null,"Phone"]
[]
[null,"Email"]
[]
[null,"Date"]
[]
[]
[null,null,null,null,null,null,"Name, Title"]
[]
[null,null,null,null,null,null,"Phone"]
[]
[null,null,null,null,null,null,"Email"]
[]
[null,null,null,null,null,null,"Date"]
[]
[null,null,null,null,null,null,"Signature"]
[]
[]
[]
[null,null,null,null,null,"BSCC USE ONLY"]
[]
[null,"Approved By:",null,null,null,null,null,null,null,"BSCC Supplier Data "]
[null,null,"BSCC Field Representative"]
[null,null,null,null,null,null,null,null,null,"Supplier Name"]
[null,"Date:"]
[null,null,null,null,null,null,null,null,null,"Supplier Number"]

{"sheet":"MODIFICATION REQUEST","index":5,"n_rows":75,"n_cols":13,"rows_kept":75,"cut":false,"hidden":false,"merged":[[0,5,2,7],[5,1,5,3],[5,5,5,7],[5,9,5,11],[7,0,7,12],[59,0,59,2],[19,4,19,6],[34,0,34,12],[54,0,54,2],[56,0,56,2],[58,0,58,2],[35,0,52,12],[57,0,57,2],[55,8,64,12],[54,8,54,12],[33,0,33,12],[19,0,20,0],[19,1,19,3],[19,7,19,9],[19,10,19,12],[74,15,74,16],[74,8,74,10],[73,8,73,10],[63,0,63,2],[60,0,60,2],[61,0,61,2],[62,0,62,2],[73,0,73,1],[69,8,69,12],[70,8,70,12],[65,8,65,12],[66,8,66,12],[67,8,67,12],[68,8,68,12]]}
[null,null,null,null,null,null,null,null,null,null,null,null,"STATE OF CALIFORNIA"]
["MODIFICATION REQUEST - (FORM BSCC 223.1 (Revised 04/20)",null,null,null,null,null,null,null,null,null,null,null,"BOARD OF STATE AND COMMUNITY CORRECTIONS"]
[]
[]
[null,"Line-Item Change",null,null,null,"Budget Modification",null,null,null,"Project Income Allocation"]
[null,"Check this box if you are modifying narrative details within a line item (or line items) but not changing the budget.",null,null,null,"Check this box if you are modifying line-item dollar amounts by moving funds from one line-item to another.",null,null,null,"Check this box if you are allocating earned project income."]
[]
["Important Note: You must provide a detailed justification for all modification requests. All modifications require BSCC Field Representative approval.  "]
[]
["Grantee:",{"$f":"'INVOICE 1'!B7","v":"Grantee Name"},null,null,null,null,null,null,"Grant Program:",{"$f":"'INVOICE 1'!B5","v":"Youth Reinvestment Grant"}]
[]
["Address",null,null,null,null,null,null,null,"Lead Public Agency:",{"$f":"'INVOICE 1'!G7","v":"Lead Agency Name"}]
[]
[]
[]
["Contract #:",{"$f":"'INVOICE 1'!B9","v":"xxx-xx"},null,null,null,null,null,null,null,"Modification Request #"]
[]
["Term:",{"$f":"'INVOICE 1'!E9","v":"2020-07-01"},{"$f":"'INVOICE 1'!F9","v":"TO"},{"$f":"'INVOICE 1'!G9","v":"2023-09-30"},null,null,null,null,null,"Effective on Invoice #"]
[]
["Line Items","Current Budget",null,null,"Available Budget",null,null,"Changes (+/-)",null,null,"Modified Budget"]
[null,"Grant Funds","Match","TOTAL","Grant Funds","Match","TOTAL","Grant Funds","Match","TOTAL","Grant Funds","Match","TOTAL"]
["Salaries & Benefits",{"$f":"'INVOICE 1'!B15","v":0},{"$f":"'INVOICE 1'!C15","v":0},{"$f":"SUM(B22:C22)","v":0},{"$f":"'INVOICE 2'!K15","v":0},{"$f":"'INVOICE 2'!L15","v":0},{"$f":"SUM(E22:F22)","v":0},0,0,{"$f":"SUM(H22:I22)","v":0},{"$f":"SUM(B22,H22)","v":0},{"$f":"SUM(C22,I22)","v":0},{"$f":"SUM(K22:L22)","v":0}]
["Services & Supplies",{"$f":"'INVOICE 1'!B16","v":0},{"$f":"'INVOICE 1'!C16","v":0},0,{"$f":"'INVOICE 2'!K16","v":0},{"$f":"'INVOICE 2'!L16","v":0},0,0,0,0,0,0,0]
["Professional Services",{"$f":"'INVOICE 1'!B17","v":0},{"$f":"'INVOICE 1'!C17","v":0},0,{"$f":"'INVOICE 2'!K17","v":0},{"$f":"'INVOICE 2'!L17","v":0},0,0,0,0,0,0,0]
["NGO Subcontracts",{"$f":"'INVOICE 1'!B18","v":0},{"$f":"'INVOICE 1'!C18","v":0},0,{"$f":"'INVOICE 2'!K18","v":0},{"$f":"'INVOICE 2'!L18","v":0},0,0,0,0,0,0,0]
["Equipment / Fixed Assets",{"$f":"'INVOICE 1'!B19","v":0},{"$f":"'INVOICE 1'!C19","v":0},0,{"$f":"'INVOICE 2'!K19","v":0},{"$f":"'INVOICE 2'!L19","v":0},0,0,0,0,0,0,0]
["Data Collection",{"$f":"'INVOICE 1'!B20","v":0},{"$f":"'INVOICE 1'!C20","v":0},0,{"$f":"'INVOICE 2'!K20","v":0},{"$f":"'INVOICE 2'!L20","v":0},0,0,0,0,0,0,0]
["Project Evaluation",{"$f":"'INVOICE 1'!B21","v":0},{"$f":"'INVOICE 1'!C21","v":0},0,{"$f":"'INVOICE 2'!K21","v":0},{"$f":"'INVOICE 2'!L21","v":0},0,0,0,0,0,0,0]
["Other",{"$f":"'INVOICE 1'!B22","v":0},{"$f":"'INVOICE 1'!C22","v":0},0,{"$f":"'INVOICE 2'!K22","v":0},{"$f":"'INVOICE 2'!L22","v":0},0,0,0,0,0,0,0]
["Indirect Costs",{"$f":"'INVOICE 1'!B23","v":0},{"$f":"'INVOICE 1'!C23","v":0},0,{"$f":"'INVOICE 2'!K23","v":0},{"$f":"'INVOICE 2'!L23","v":0},0,0,0,0,0,0,0]
["TOTAL",{"$f":"SUM(B22:B30)","v":0},0,0,0,0,0,0,0,0,0,0,0]
[]
["Project Income",null,"Income reported to date",0,null,"Prior allocated income",0,"Allocating",0,null,null,"Unallocated income balance",{"$f":"D33-I33","v":0}]
[]
["JUSTIFICATION FOR MODIFICATION:"]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
["PERSON PREPARING REPORT",null,null,null,null,null,null,null,"AUTHORIZED FINANCIAL OFFICER"]
[null,null,null,null,null,null,null,null,"I hereby certify that I am the authorized financial officer of the herein named agency. I further certify that I have not violated any of the provisions of Section 1090 of the Government Code in incurring the expenditures reported in this invoice, nor in any other way; that Sections 1090 through 1096 of the Government Code will not be violated in any way in the expenditure of funds pursuant to this invoice; that statement of funds above is true, correct, and in accordance with program provisions in all respects; and that all expenditures submitted after the expiration date of this contract are for the purpose of substantiating obligations legally incurred during the contract period.  Furthermore, by submitting this invoice, I acknowledge that it must adhere to all of the requirements in the BSCC Grant Administration Guide, including any updates to the Guide during the term of the grant agreement."]
[]
["Name, Title"]
[]
["Phone"]
[]
["Email"]
[]
["Date"]
[]
[]
[null,null,null,null,null,null,null,null,"Name, Title"]
[]
[null,null,null,null,null,null,null,null,"Phone"]
[]
[null,null,null,null,null,null,null,null,"Date"]
[]
["BSCC USE ONLY"]
["Date Received:",null,null,null,null,null,null,"Approved By:",null,null,null,"Date:"]
[null,null,null,null,null,null,null,null,"BSCC Field Representative"]

{"sheet":"Project Budget NARRATIVE","index":6,"n_rows":40,"n_cols":1,"rows_kept":40,"cut":false,"hidden":false,"merged":[[0,0,0,7],[8,0,8,7],[9,0,9,7],[6,0,6,2],[7,0,7,7],[4,0,4,7],[5,0,5,7],[3,0,3,7],[2,0,2,7],[26,0,26,7],[27,0,27,7],[25,0,25,7],[10,0,10,7],[15,0,15,7],[20,0,20,7],[23,0,23,7],[18,0,18,7],[19,0,19,7],[12,0,12,7],[22,0,22,7],[17,0,17,7],[16,0,16,7],[13,0,13,7],[14,0,14,7],[41,0,41,7],[40,0,40,7],[28,0,28,7],[35,0,35,7],[38,0,38,7],[33,0,33,7],[30,0,30,7],[31,0,31,7],[32,0,32,7],[36,0,36,7],[37,0,37,7]]}
["PROJECT BUDGET NARRATIVE & MODIFICATIONS"]
["Salaries and Benefits"]
[]
["MOD x  APPROVAL DATE:  "]
[]
[]
["Services and Supplies Narrative: "]
[]
["MOD x  APPROVAL DATE:  "]
[]
[]
["Professional Services Narrative"]
[]
["MOD x  APPROVAL DATE:  "]
[]
[]
["Non-Governmental Organizations (NGO) Subcontracts Narrative"]
[]
["MOD x  APPROVAL DATE:  "]
[]
[]
["Equipment/Fixed Assets Narrative "]
[]
[]
["Data  Collection"]
[]
["MOD x  APPROVAL DATE:  "]
[]
[]
["Project Evaluation Narrative:"]
[]
["MOD x  APPROVAL DATE:  "]
[]
[]
["Other (Travel, Training, etc.) Narrative:"]
[]
["MOD x  APPROVAL DATE:  "]
[]
[]
["Indirect Costs Narrative:"]

{"sheet":"INVOICE DUE DATES","index":7,"n_rows":14,"n_cols":3,"rows_kept":14,"cut":false,"hidden":false,"merged":[]}
["Invoice #","Reporting Period ","Due Date"]
["Invoice 1","July 1, 2020 to September 30, 2020","2020-11-16"]
["Invoice 2","October 1, 2020 to December 31, 2020","2021-02-15"]
["Invoice 3","January 1, 2021 to March 31, 2021","2021-05-17"]
["Invoice 4","April 1, 2021 to June 30, 2021","2021-08-16"]
["Invoice 5","July 1, 2021 to September 30, 2021","2021-11-15"]
["Invoice 6","October 1, 2021 to December 31, 2021","2021-02-15"]
["Invoice 7","January 1, 2022 to March 31, 2022","2022-05-16"]
["Invoice 8","April 1, 2022 to June 30, 2022","2022-08-15"]
["Invoice 9","July 1, 2022 to September 30, 2022","2022-11-15"]
["Invoice 10","October 1, 2022 to December 31, 2022","2023-02-14"]
["Invoice 11","January 1, 2023 to March 31, 2023","2023-05-15"]
["Invoice 12","April 1, 2023 to June 30, 2023","2023-08-14"]
["Invoice 13","July 1, 2023 to September 30, 2023","2023-11-15"]

{"sheet":"INSTRUCTIONS ","index":8,"n_rows":103,"n_cols":1,"rows_kept":103,"cut":false,"hidden":false,"merged":[]}
["Invoice Workbook"]
[]
["How to Locate the Invoice Workbook"]
["Invoice workbooks are located on the Board of State and Community Corrections (BSCC) website under the Corrections Planning and Grant Programs Division (CPGP) webpage: http://www.bscc.ca.gov/s_correctionsplanningandprograms/."]
[]
["On the CPGP webpage, locate the CPGP Quick Links and select Grantee Invoicing."]
[]
["Invoice Workbooks are located under the respective grantee program (e.g., California Violence Intervention and Prevention, Edward Byrne Memorial Justice Assistance Grant, Law Enforcement Assisted Diversion, Proposition 47, etc.)."]
[]
["How to Save the Invoice Workbook"]
["Right click on the file and select Save Link as. This will navigate the grantee to their computer files. The grantee shall navigate to a folder where they would like to save their Invoice Workbook. Do not rename the file. "]
[]
["The grantee should then exit the web browser and work directly from the saved file."]
[]
["Prior to each reporting period, it is the grantee’s responsibility to download and save the Invoice Workbook to their local computer. This will ensure the most current budget information is being used in the Invoice Workbook."]
[]
["Forms Included in the Invoice Workbook "]
["The Invoice Workbook is an Excel file arranged by worksheet tabs (located along the bottom). The tabs included in the Invoice workbook are listed below:"]
["\u0097 Invoice (Form BSCC 201) for each reporting period;"]
["\u0097 Advance Payment (Form BSCC 201) for each of three advance disbursements;"]
["\u0097 Modification Request (Form BSCC 223.1 Rev 4/20);"]
["\u0097 Project Budget Narrative"]
["\u0097 Invoice Due Dates"]
["\u0097 Instructions."]
[]
["Passwords and Formulas in the Invoice Workbook"]
["Each time the grantee opens the Invoice workbook, they will be prompted to enter a password. The password is the grant agreement number (e.g. 990-19, include the -, do not include BSCC)."]
[]
["The Invoice Workbook has specific functions which require macros to be enabled. A macro is a series of commands, such as calculations, that are stored within the document for tasks performed repeatedly. In most cases, Excel will prompt the grantee to enable macros. When this prompt appears, select Enable Editing then Enable Content. Enabling macros for the Invoice Workbook will not compromise the security of the local system nor the security of the agency's network."]
[]
[]
["Financial Invoice - Form BSCC 201"]
[]
["How to Complete a Financial Invoice "]
["Each Financial Invoice has a separate workbook tab titled, INVOICE #. The Financial Invoice will allow grantees to enter data into the green-shaded fields; all other fields are locked. "]
[]
["The following instructions are for the green-shaded fields the Invoice to be completed by the Grantee. "]
[]
[" THIS REPORTING PERIOD"]
["The grantee shall enter the line item expenditures and match contributions incurred during the reporting period."]
["All expenditures should be rounded to the nearest whole dollar; do not enter decimals."]
["If an amount entered into a cell is greater than the available balance, an Invalid Dollar error message will appear. If the error is typographical, select Retry and enter the correct amount. If the amount entered is correct, however greater than the available balance, select Cancel and submit a Budget Modification. See, Budget Modification details below. "]
[]
["EXPENDITURE DESCRIPTION"]
["For each dollar amount entered as an expenditure, enter a brief but detailed description. Your expenditures should correlate to Project Budget Narrative, which is listed on its own tab along with approved modification requests. "]
[]
[" PERSON PREPARING REPORT"]
["The grantee will designate an individual to prepare invoices. The Authorized Financial Officer cannot prepare invoices. "]
["The individual who prepares invoices will provide their contact information and the date the invoice was prepared under the PERSON PREPARING REPORT section. Then, forward the Invoice Workbook to the Authorized Financial Officer for review and approval."]
[]
[" AUTHORIZED FINANCIAL OFFICER"]
["The Authorized Financial Officer is the Financial Officer listed in the Grant Agreement, STD 213 and/or Grantee Contact Information Sheet, Form 227."]
["The Authorized Financial Officer cannot be the Project Director or the individual preparing the invoice."]
["The Authorized Financial Officer must review each line item expenditure and description. Then, approve the invoice by checking the certification box and providing their contact information and the date of approval."]
["Once the invoice is approved, the Authorized Financial Officer shall email the Invoice Workbook to the any grant inbox: anygrant@bscc.ca.gov. The Authorized Financial Officer is the only authorized party to submit an Invoice Workbook to the BSCC."]
["Approved Financial Invoice "]
["Once BSCC staff reviews and approves the Financial Invoice, an updated Invoice Workbook will be available on the BSCC website. All approved Financial Invoices will be locked from editing but will be viewable in the Invoice Workbook."]
[]
["Advance Payment Invoice – Form 201A"]
[]
["How to Complete the Advance Payment Invoice "]
["Each Advance Payment Invoice has a separate workbook tab titled, # ADVANCE PAYMENT. The Advance Payment Invoice will allow grantees to enter data into the green shaded fields; all other fields are locked. "]
["To complete the Advance Payment form, grantees must complete the following:"]
["\u0097 Idenitfy the effective invoice"]
["\u0097\u0097\u0097 Idenitfy the person preparing the report"]
["\u0097 Complete the information and signature for the Authorized Financial Officer."]
["Advance Disbursement Details"]
["Grantees will receive three advance payments throughout the life of the grant agreement. Each advance payment will be one-third of the total grant award."]
["Eight percent of the total advance disbursement must be expended prior to requesting the next advance payment."]
["Approved Advance Payment Invoice"]
["Once BSCC staff reviews and approves the Advance Payment Invoice, the updated Invoice Workbook will be emailed to the Authorized Financial Officer and the individual that prepared the report. All approved Advance Payment Invoices will be locked from editing but will be viewable in the Invoice Workbook."]
[]
["Modification Request - Form BSCC 223.1"]
[]
["Modification Request Requirements "]
["It is the grantees responsibility to receive prior approval from the Field Representative for modifications to the budget or budget narrative. Once the Field Representative approves a modification to the budget or budget narrative, the grantee may complete and submit a Modification Request."]
["The Modification Request Form allows the grantee to:\n\u0097 Make a change within a line-item change that modifies the grant project narrative, but does not change the total dollar amount of the line item.\n\u0097 Modify the budget by moving funds from one line item to another; or\n\u0097 Allocate earned project income "]
[]
["The grantee must allow a minimum of 10 working days, for the modification form to be submitted and approved by the BSCC prior to completing the next invoice."]
[]
["How to Complete a Modification Request "]
["Grantees can access the Modification Request form by selecting the tab titled, MODIFICATION REQUEST. For the Modification Request form, grantees can enter data into the yellow-shaded fields; all other fields are locked. First, the grantee must select the purpose of the modification by checking the appropriate box in the yellow section at the top of the form."]
[]
["The following instructions are for the yellow-shaded fields in the Modification Request to be completed by the Grantee. "]
[]
["Modification Request # and Effective on Invoice #"]
["The grantee shall identify the budget modification number by selecting the next number in sequential order (1 if it's the first) and then identify on which invoice the modification becomes effective."]
[]
[" CHANGES (+/-) and JUSTIFICATION FOR MODIFIED BUDGET"]
["Line-item changes -   Complete only the JUSTIFICATION FOR MODIFICATION section below the budget table. The justification must: list the affected line-item(s), detail how the original budget narrative has changed, and explain why the change is necessary. Line-item changes do not change  the budget $$.\n\nBudget modifications - complete the CHANGES (+/-) section by using a + (plus symbol) followed by a whole dollar amount in the line item that is increasing and using a - (minus symbol) followed by a whole dollar amount in the line item that is decreasing. The TOTAL line must show zeros. In addition, complete the JUSTIFICATION FOR MODIFICATION section. The justification must: list the affected line-item(s), detail how the original budget narrative has changed, and explain why the change is necessary\n\nProject Income Allocation - use the Grant Funds column in the CHANGES (+/-) to show how the income will be allocated across line-items. In the Total Allocating box on the Project Income line copy the amount shown in the TOTAL line  of Grant Funds column. In addition, complete the JUSTIFICATION FOR MODIFICATION section. The justification must: list the affected line-item(s) and provide narrative detail about how the project income will be used to advance program objectives. (See Grant Administration Guide, Section 13, Project and Other Income)"]
[]
["PERSON PREPARING REPORT"]
["The grantee will designate an individual to prepare Modification Requests. The Authorized Financial Officer cannot prepare Modification Requests."]
["The individual who prepares the request will provide their contact information and the date the modification was prepared under the PERSON PREPARING REPORT section. Then, forward the Invoice Workbook to the Authorized Financial Officer for review and approval."]
[]
[" AUTHORIZED FINANCIAL OFFICER"]
["The Authorized Financial Officer is the Financial Officer listed in the Grant Agreement, STD 213 and/or Grantee Contact Information Sheet, Form 227."]
["The Authorized Financial Officer cannot be the Project Director or the individual preparing the modification request."]
["The Authorized Financial Officer must review each line item change, narrative change and justifications. Then, approve the modification request by checking the certification box and providing their contact information and the date of approval."]
["Once the modification request is approved, the Authorized Financial Officer shall email the Invoice Workbook to the any grant inbox: anygrant@bscc.ca.gov. The Authorized Financial Officer is the only authorized party to submit it an Invoice Workbook to the BSCC."]
[]
["Approved Modification Request"]
["Once BSCC staff reviews and approves the Modification Request, the updated Invoice Workbook will be emailed to the Authorized Financial Officer and the individual who prepared the re quest. All approved modifications will be locked from editing but will be viewable in the Invoice Workbook."]